MS Word Shortcut Key
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Display And Use Windows
Sr.No. | Shortcut Key | Use of Key |
|---|---|---|
| 01 | ALT+TAB | Switch to the next window. |
| 02 | ALT+SHIFT+TAB | Switch to the previous window. |
| 03 | CTRL+W | Close the active window. |
| 04 | ALT+F5 | Restore the size of the active window after you maximize it. |
| 05 | F6 | Move to a task pane from another pane in the program window (clockwise direction). You may needto press F6 more than once. |
| 06 | SHIFT+F6 | Move to a task pane from another pane in the program window (counterclockwise direction). |
| 07 | CTRL+F6 | When more than one window is open, switch to the next window. |
| 08 | CTRL+SHIFT+F6 | Switch to the previous window. |
| 09 | CTRL+F10 | Maximize or restore a selected window. |
| 10 | PRINT SCREEN | Copy a picture of the screen to the Clipboard. |
| 11 | ALT+PRINT SCREEN | Copy a picture of the selected window to the Clipboard. |
Use Dialog Boxes
Sr.No. | Shortcut Key | Use of Key |
|---|---|---|
| 01 | TAB | Move to the next option or option group. |
| 02 | SHIFT+TAB | Move to the previous option or option group. |
| 03 | CTRL+TAB | Switch to the next tab in a dialog box. |
| 04 | CTRL+SHIFT+TAB | Switch to the previous tab in a dialog box. |
| 05 | Arrow keys | Move between options in an open drop-down list, or between options in a group of options. |
| 06 | SPACEBAR | Perform the action assigned to the selected button; select or clear the selected check box. |
| 07 | ALT+ the letter underlined in an option | Select an option; select or clear a check box. |
| 08 | ALT+DOWN ARROW | Open a selected drop-down list. |
| 09 | ESC | Close a selected drop-down list; cancel a command and close a dialog box. |
| 10 | ENTER | Run the selected command. |
Use Edit Boxes Within Dialog Boxes
Sr.No. | Shortcut Key | Use of Key |
|---|---|---|
| 01 | HOME | Move to the beginning of the entry. |
| 02 | END | Move to the end of the entry. |
| 03 | LEFT ARROW or RIGHT ARROW | Move one character to the left or right. |
| 04 | Move one word to the left. | CTRL+LEFT ARROW |
| 05 | CTRL+RIGHT ARROW | Move one word to the right. |
| 06 | SHIFT+LEFT ARROW | Select or unselect one character to the left. |
| 07 | SHIFT+RIGHT ARROW | Select or unselect one character to the right. |
| 08 | CTRL+SHIFT+LEFT ARROW | Select or unselect one word to the left. |
| 09 | CTRL+SHIFT+RIGHT ARROW | Select or unselect one word to the right. |
| 10 | SHIFT+HOME | Select from the insertion point to the beginning of the entry. |
| 11 | SHIFT+END | Select from the insertion point to the end of the entry. |
Use The Open and Save As Dialog Boxes
Sr.No. | Shortcut Key | Use of Key |
|---|---|---|
| 01 | CTRL+F12 or CTRL+O | Display the Open dialog box. |
| 02 | F12 | Display the Save As dialog box. |
| 03 | ENTER | Open the selected folder or file. |
| 04 | BACKSPACE | Open the folder one level above the selected folder. |
| 05 | DELETE | Delete the selected folder or file. |
| 06 | SHIFT+F10 | Display a shortcut menu for a selected item such as a folder or file. |
| 07 | TAB | Move forward through options. |
| 08 | SHIFT+TAB | Move back through options. |
| 09 | F4 or ALT+I | Open the Look in list. |
Undo and Redo Action
Sr.No. | Shortcut Key | Use of Key |
|---|---|---|
| 01 | ESC | Cancel an action. |
| 02 | CTRL+Z | Undo an action. |
| 03 | CTRL+Y | Redo or repeat an action. |
Access and Use Task Panes and Galleries
Sr.No. | Shortcut Key | Use of Key |
|---|---|---|
| 01 | F6 | Move to a task pane from another pane in the program window. (You may need to press F6 more than once.) |
| 02 | CTRL+TAB | When a menu is active, move to a task pane. (You may need to press CTRL+TAB more than once.) |
| 03 | TAB or SHIFT+TAB | When a task pane is active, select the next or previous option in the task pane. |
| 04 | CTRL+SPACEBAR | Display the full set of commands on the task pane menu. |
| 05 | SPACEBAR or ENTER | Perform the action assigned to the selected button. |
| 06 | SHIFT+F10 | Open a drop-down menu for the selected gallery item. |
| 07 | HOME or END | Select the first or last item in a gallery. |
| 08 | PAGE UP or PAGE DOWN | Scroll up or down in the selected gallery list. |
Access and Use Available Action
Sr.No. | Shortcut Key | Use of Key |
|---|---|---|
| 01 | SHIFT+F10 | Display the shortcut menu for the selected item. |
| 02 | ALT+SHIFT+F10 | Display the menu or message for an available action or for the Auto Correct Options button or the Paste options button . If more than one action is present, switch to the next action and display its menu or message. |
| 03 | Arrow keys | Move between options in a menu of available actions |
| 04 | ENTER | Perform the action for the selected item on a menu of available actions. |
| 05 | ESC | Close the available actions menu or message. |
Change The Keyboard Focus Without Using The Mouse
Sr.No. | Shortcut Key | Use of Key |
|---|---|---|
| 01 | ALT or F10 | Select the active tab of the ribbon and activate the access keys. |
| 02 | F10 and Then LEFT ARROW or RIGHT ARROW | |
| 03 | CTRL+F1 | Expand or collapse the ribbon. |
| 04 | SHIFT+F10 | Display the shortcut menu for the selected item. |
| 05 | F6 | Move the focus to select each of the following areas of the window. |
| 06 | TAB or SHIFT+TAB | Move the focus to each command on the ribbon, forward or backward, respectively. |
| 07 | DOWN ARROW, UP ARROW, LEFT ARROW, or RIGHT ARROW | Move down, up, left, or right, respectively, among the items on the ribbon. |
| 08 | SPACEBAR or ENTER | Activate the selected command or control on the ribbon. |
| 09 | SPACEBAR or ENTER | Open the selected menu or gallery on the ribbon. |
| 10 | ENTER | Activate a command or control on the ribbon so you can modify a value. |
| 11 | F1 | Get help on the selected command or control on the ribbon. (If no Help topic is associated with the selected command, a general Help topic about he program is shown instead.) |
Common Task in Microsoft Word
Sr.No. | Shortcut Key | Use of Key |
|---|---|---|
| 01 | CTRL+SHIFT+SPACEBAR | Create a nonbreaking space. |
| 02 | CTRL+SHIFT+HYPHEN | Create a nonbreaking hyphen. |
| 03 | CTRL+B | Make letters bold. |
| 04 | CTRL+I | Make letters italic. |
| 05 | CTRL+U | Make letters underline. |
| 06 | CTRL+SHIFT+< | Decrease font size one value. |
| 07 | CTRL+SHIFT+> | Increase font size one value. |
| 08 | CTRL+[ | Decrease font size 1 point. |
| 09 | CTRL+] | Increase font size 1 point. |
| 10 | CTRL+SPACEBAR | Remove paragraph or character formatting. |
| 11 | CTRL+C | Copy the selected text or object. |
| 12 | CTRL+X | Cut the selected text or object. |
| 13 | CTRL+V | Paste text or an object. |
| 14 | CTRL+ALT+V | Paste special |
| 15 | CTRL+SHIFT+V | Paste formatting only |
| 16 | CTRL+Z | Undo the last action. |
| 17 | CTRL+Y | Redo the last action. |
| 18 | CTRL+SHIFT+G | Open the Word Count dialog box. |
Create,View, and Save Documents
Sr.No. | Shortcut Key | Use of Key |
|---|---|---|
| 01 | CTRL+N | Create a new document. |
| 02 | CTRL+O | Open a document. |
| 03 | CTRL+W | Close a document. |
| 04 | ALT+CTRL+S | Split the document window. |
| 05 | ALT+SHIFT+C or ALT+CTRL+S | Remove the document window split. |
| 06 | CTRL+S | Save a document. |
Find,Replace,and Browser Through Text
Sr.No. | Shortcut Key | Use of Key |
|---|---|---|
| 01 | CTRL+F | Open the Navigation task pane (to search document). |
| 02 | ALT+CTRL+Y | Repeat find (after closing Find and Replace window). |
| 03 | CTRL+H | Replace text, specific formatting, and special items. |
| 04 | CTRL+G | Go to a page, bookmark, footnote, table, comment, graphic, or other location. |
| 05 | ALT+CTRL+Z | Switch between the last four places that you have edited. |
| 06 | ALT+CTRL+HOME | Open a list of browse options. Press the arrow keys to select an option, and then press ENTER to browse through a document by using the selected option. |
| 07 | CTRL+PAGE UP | Move to the previous browse object (set in browse options). |
| 08 | CTRL+PAGE DOWN | Move to the next browse object (set in browse options). |
Switch to Another View
Sr.No. | Shortcut Key | Use of Key |
|---|---|---|
| 01 | ALT+CTRL+P | Switch to Print Layout view. |
| 02 | ALT+CTRL+O | Switch to Outline view. |
| 03 | ALT+CTRL+N | Switch to Draft view. |
Outline View
Sr.No. | Shortcut Key | Use of Key |
|---|---|---|
| 01 | ALT+SHIFT+LEFT ARROW | Promote a paragraph. |
| 02 | ALT+SHIFT+RIGHT ARROW | Demote a paragraph. |
| 03 | CTRL+SHIFT+N | Demote to body text. |
| 04 | ALT+SHIFT+UP ARROW | Move selected paragraphs up. |
| 05 | ALT+SHIFT+DOWN ARROW | Move selected paragraphs down. |
| 06 | ALT+SHIFT+PLUS SIGN | Expand text under a heading. |
| 07 | ALT+SHIFT+MINUS SIGN | Collapse text under a heading. |
| 08 | ALT+SHIFT+A | Expand or collapse all text or headings. |
| 09 | The Slash (/) Key on The Numeric Keypad | Hide or display character formatting. |
| 10 | ALT+SHIFT+L | Show the first line of body text or all body text. |
| 11 | ALT+SHIFT+1 | Show all headings with the Heading 1 style. |
| 12 | ALT+SHIFT+n | Show all headings up to Heading n. |
| 13 | CTRL+TAB | Insert a tab character. |
Print and Preview Documents
Sr.No. | Shortcut Key | Use of Key |
|---|---|---|
| 01 | CTRL+P | Print a document. |
| 02 | ALT+CTRL+I | Switch to print preview. |
| 03 | Arrow keys | Move around the preview page when zoomed in. |
| 04 | PAGE UP or PAGE DOWN | Move by one preview page when zoomed out. |
| 05 | CTRL+HOME | Move to the first preview page when zoomed out. |
| 06 | CTRL+END | Move to the last preview page when zoomed out. |
Review Documents
Sr.No. | Shortcut Key | Use of Key |
|---|---|---|
| 01 | ALT+CTRL+M | Insert a comment. |
| 02 | CTRL+SHIFT+E | Turn change tracking on or off. |
| 03 | ALT+SHIFT+C | Close the Reviewing Pane if it is open. |
Read Mode
Sr.No. | Shortcut Key | Use of Key |
|---|---|---|
| 01 | HOME | Go to beginning of document. |
| 02 | END | Go to end of document. |
| 03 | N,ENTER | Go to page n. |
| 04 | ESC | Exit Read mode. |
References,Footnotes,and Endnotes
Sr.No. | Shortcut Key | Use of Key |
|---|---|---|
| 01 | ALT+SHIFT+O | Mark a table of contents entry. |
| 02 | ALT+SHIFT+O | Mark a table of contents entry. |
| 03 | ALT+SHIFT+I | Mark a table of authorities entry (citation). |
| 04 | ALT+SHIFT+X | Mark an index entry. |
| 05 | ALT+CTRL+D | Insert an endnote. |
Work With Web Pages
Sr.No. | Shortcut Key | Use of Key |
|---|---|---|
| 01 | CTRL+K | Insert a hyperlink. |
| 02 | ALT+LEFT ARROW | Go back one page. |
| 03 | ALT+RIGHT ARROW | Go forward one page. |
| 04 | F9 | Refresh. |
Delete Text and Graphics
Sr.No. | Shortcut Key | Use of Key |
|---|---|---|
| 01 | BACKSPACE | Delete one character to the left. |
| 02 | CTRL+BACKSPACE | Delete one word to the left. |
| 03 | DELETE | Delete one character to the right. |
| 04 | CTRL+DELETE | Delete one word to the right. |
| 05 | CTRL+X | Cut selected text to the Office Clipboard. |
| 06 | CTRL+Z | Undo the last action. |
| 07 | CTRL+F3 | Cut to the Spike. |
Copy and Move Text and Graphics
Sr.No. | Shortcut Key | Use of Key |
|---|---|---|
| 01 | Press ALT+H to Move to The Home Tab, and Then Press F,O. | Open the Office Clipboard |
| 02 | CTRL+C | Copy selected text or graphics to the Office Clipboard. |
| 03 | CTRL+X | Cut selected text or graphics to the Office Clipboard. |
| 04 | CTRL+V | Paste the most recent addition or pasted item from the Office Clipboard. |
| 05 | F2 (Then Move The Cursor and Press ENTER) | Move text or graphics once. |
| 06 | SHIFT+F2 (Then Move The Cursor and Press ENTER) | Copy text or graphics once. |
| 07 | ALT+F3 | When text or an object is selected, open the Create New Building Block dialog box. |
| 08 | SHIFT+F10 | When the building block — for example, a SmartArt graphic — is selected, display the shortcut menu that is associated with it. |
| 09 | CTRL+F3 | Cut to the Spike. |
| 10 | CTRL+SHIFT+F3 | Paste the Spike contents. |
| 11 | ALT+SHIFT+R | Copy the header or footer used in the previous section of the document. |
Insert Special Characters
Sr.No. | Shortcut Key | Use of Key |
|---|---|---|
| 01 | CTRL+F9 | A field |
| 02 | SHIFT+ENTER | A line break |
| 03 | CTRL+ENTER | A page break |
| 04 | CTRL+SHIFT+ENTER | A column break |
| 05 | ALT+CTRL+MINUS SIGN | An em dash |
| 06 | CTRL+MINUS SIGN | An en dash |
| 07 | CTRL+HYPHEN | An optional hyphen |
| 08 | CTRL+SHIFT+HYPHEN | A nonbreaking hyphen |
| 09 | CTRL+SHIFT+SPACEBAR | A nonbreaking space |
| 10 | ALT+CTRL+C | The copyright symbol |
| 11 | ALT+CTRL+R | The registered trademark symbol |
| 12 | ALT+CTRL+T | The trademark symbol |
| 13 | ALT+CTRL+PERIOD | An ellipsis |
| 14 | CTRL+` | A single opening quotation mark |
| 15 | CTRL+' | A single closing quotation mark |
| 16 | SHIFT+' | Double opening quotation marks |
Insert Characters By Using Character Codes
Sr.No. | Shortcut Key | Use of Key |
|---|---|---|
| 01 | The Character Code,ALT+X | Insert the Unicode character for the specified Unicode (hexadecimal) character code. For example, to insert the euro currency symbol ( ), type 20 AC, and then hold down ALT andpress X. |
| 02 | ALT+X | Find out the Unicode character code for the selected character |
| 03 | ALT+The Character Code | Insert the ANSI character for the specified ANSI (decimal) character code. For example, to insert the euro currency symbol, hold down ALT and press 0128 on the numeric keypad. |
Extend a Selection
Sr.No. | Shortcut Key | Use of Key |
|---|---|---|
| 01 | F8 | Turn extend mode on. |
| 02 | F8,and Then Press LEFT ARROW or RIGHT ARROW | Select the nearest character. |
| 03 | F8(Press Once To Select a Word,Twice To Select a Sentence,and so On) | Increase the size of a selection. |
| 04 | SHIFT+F8 | Reduce the size of a selection. |
| 05 | ESC | Turn extend mode off. |
| 06 | SHIFT+RIGHT ARROW | Extend a selection one character to the right. |
| 07 | SHIFT+LEFT ARROW | Extend a selection one character to the left. |
| 08 | CTRL+SHIFT+RIGHT ARROW | Extend a selection to the end of a word. |
| 09 | CTRL+SHIFT+LEFT ARROW | Extend a selection to the beginning of a word. |
| 10 | SHIFT+END | Extend a selection to the end of a line. |
| 11 | SHIFT+HOME | Extend a selection to the beginning of a line. |
| 12 | SHIFT+DOWN ARROW | Extend a selection one line down. |
| 13 | SHIFT+UP ARROW | Extend a selection one line up. |
| 14 | CTRL+SHIFT+DOWN ARROW | Extend a selection to the end of a paragraph. |
| 15 | CTRL+SHIFT+UP ARROW | Extend a selection to the beginning of a paragraph. |
| 16 | SHIFT+PAGE DOWN | Extend a selection one screen down. |
| 17 | SHIFT+PAGE UP | Extend a selection one screen up. |
| 18 | CTRL+SHIFT+HOME | Extend a selection to the beginning of a document. |
| 19 | CTRL+SHIFT+END | Extend a selection to the end of a document. |
| 20 | ALT+CTRL+SHIFT+PAGE DOWN | Extend a selection to the end of a window. |
| 21 | CTRL+A | Extend a selection to include the entire document. |
| 22 | CTRL+SHIFT+F8, and Then Use The Arrow Keys;Press ESC To Cancel Selection Mode | Select a vertical block of text. |
| 23 | F8 + Arrow Keys;Press ESC to Cancel Selection Mode |
Select Text And Graphics in a Table
Sr.No. | Shortcut Key | Use of Key |
|---|---|---|
| 01 | TAB | Select the next cell's contents. |
| 02 | SHIFT+TAB | Select the preceding cell's contents. |
| 03 | Hold Down SHIFT and Press an Arrow Key Repeatedly | Extend a selection to adjacent cells. |
| 04 | CTRL+SHIFT+F8,and Then Use The Arrow Keys;Press ESC to Cancel Selection Mode | Extend a selection (or block). |
| 05 | ALT+5 on The Numeric Keypad(With NUM LOCK Off) | Select an Entire Table. |
Move Through Your Document
Sr.No. | Shortcut Key | Use of Key |
|---|---|---|
| 01 | LEFT ARROW | One character to the left |
| 02 | RIGHT ARROW | One character to the right |
| 03 | CTRL+LEFT ARROW | One word to the left |
| 04 | CTRL+RIGHT ARROW | One word to the right |
| 05 | CTRL+UP ARROW | One paragraph up |
| 06 | CTRL+DOWN ARROW | One paragraph down |
| 07 | SHIFT+TAB | One cell to the left (in a table) |
| 08 | TAB | One cell to the right (in a table) |
| 09 | UP ARROW | Up one line |
| 10 | DOWN ARROW | Down one line |
| 11 | END | To the end of a line |
| 12 | HOME | To the beginning of a line |
| 13 | ALT+CTRL+PAGE UP | To the top of the window |
| 14 | ALT+CTRL+PAGE DOWN | To the end of the window |
| 15 | PAGE UP | Up one screen (scrolling) |
| 16 | PAGE DOWN | Down one screen (scrolling) |
| 17 | CTRL+PAGE DOWN | To the top of the next page |
| 18 | CTRL+PAGE UP | To the top of the previous page |
| 19 | CTRL+END | To the end of a document |
| 20 | CTRL+HOME | To the beginning of a document |
| 21 | SHIFT+F5 | To a previous revision |
| 22 | SHIFT+F5 | After opening a document, to the location you were working in when the document was last closed |
Move Around in a Table
Sr.No. | Shortcut Key | Use of Key |
|---|---|---|
| 01 | TAB | To the next cell in a row |
| 02 | SHIFT+TAB | To the previous cell in a row |
| 03 | ALT+HOME | To the first cell in a row |
| 04 | ALT+END | To the last cell in a row |
| 05 | ALT+PAGE UP | To the first cell in a column |
| 06 | ALT+PAGE DOWN | To the last cell in a column |
| 07 | UP ARROW | To the previous row |
| 08 | DOWN ARROW | To the next row |
| 09 | ALT+SHIFT+UP ARROW | Row up |
| 10 | ALT+SHIFT+DOWN ARROW | Row down |
Insert Paragraphs and Tab Characters in a Table
Sr.No. | Shortcut Key | Use of Key |
|---|---|---|
| 01 | ENTER | New paragraphs in a cell |
| 02 | CTRL+TAB | Tab characters in a cell |
Copy Formatting
Sr.No. | Shortcut Key | Use of Key |
|---|---|---|
| 01 | CTRL+SHIFT+C | Copy formatting from text. |
| 02 | CTRL+SHIFT+V | Apply copied formatting to text. |
Change or Resize The Font
Sr.No. | Shortcut Key | Use of Key |
|---|---|---|
| 01 | CTRL+SHIFT+F | Open the Font dialog box to change the font. |
| 02 | CTRL+SHIFT+> | Increase the font size. |
| 03 | CTRL+SHIFT+< | Decrease the font size. |
| 04 | CTRL+] | Increase the font size by 1 point. |
| 05 | CTRL+[ | Decrease the font size by 1 point. |
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